Having a 24/7 repository at your fingertips is crucial because wasted time (like waiting for a physical repository to “open”) means wasted money and potentially harm to your legal case. It’s why cloud storage has turned even major entities like the Department of Defense into a paperless office, and if it’s secure enough for the DOD and other major players like Amazon, it’s secure enough for top ranked legal firms. However, there’s no need to set up and manage a cloud yourself-dealing with maintenance, constantly changing who can view and edit what, and basically playing IT guru isn’t your job.
Instead, relying on around the clock repository access that’s managed by a crew of professionals is a much better approach. It doesn’t matter if you’re part of a law firm that only works with local personal injury clients. There will come a time when you need to access documents at 3am, and when that happens you need to be ready.
Here are the major reasons why 24/7 repositories aren’t just a good idea, but necessary in the legal field:
1. When anyone involved in the case travels
Is your partner on a business trip to Shanghai, but you both need to access documents at the same time? Not only is physical distance an issue, but it won’t be necessary for one of you to get up in the middle of the night when relying on a repository that has no business hours. It’s convenience at its best.
2. When you need to know about upcoming jobs
All your upcoming jobs and calendars are in one location, so you don’t have to worry about your smartphone syncing to your calendar or whether or not you’ve double booked. Simply check the managed online system and instantly see what’s coming up on your schedule. At the same time, you can download any documents you’ll need for this afternoon’s job.
3. When you need to take care of invoicing
Is there an outstanding balance you’re not sure about, or do you need to send an invoice that’s overdue? Take care of it all in one simple location that’s intuitive, user friendly and designed with convenience in mind.
4. When you’re in cat herding mode
Keeping track of those witnesses, dates and case names can be a nightmare. Fortunately, an online repository sorts and organizes on a case by case basis. Well before mediation, you can check in on your expenses, change proceedings as necessary and basically have a virtual personal assistant at your beck and call.
Even better, there are no additional fees, no software to install and no need for an engineering degree in order to take advantage of all these perks. From deposition to deposition, every legal professional can use a hand keeping things on track and well maintained. Don’t add another task to your agenda (like researching cloud options) when it’s already taken care of for you. Now if only connecting with witnesses and the actual depositions themselves were this easy.
Jill Smith is a writer and researcher. She is the Director of Digital Content Marketing for Be Locally SEO where she enjoys helping clients expand and improve their businesses through articles, blogs, website content and more.